GDPR Data Request Log Backend Template
SAR Fulfillment Logs and Deletion Proof
A production-ready GDPR data request log backend on Back4app for SAR fulfillment logs, deletion proof, and reply timing. Includes ER diagram, data dictionary, JSON schema, API playground, and an AI Agent prompt for rapid bootstrap.
Key Takeaways
This template gives you a GDPR Data Request Log backend with SAR fulfillment logs, deletion proof, and reply timing so coordinators can manage requests with a clear audit trail.
- SAR fulfillment logs — Record every GDPRRequest handoff in RequestLog with actor, action, and timestamp.
- Deletion proof trail — Attach proof files and completedAt data to DeletionProof for defensible closure notes.
- Reply timing visibility — Use dueAt, firstReplyAt, and repliedAt fields to watch time-to-reply against deadlines.
- Request ownership control — Link each GDPRRequest to a Requester and handler so responsibility stays explicit.
What Is the GDPR Data Request Log Template?
Audits are expensive enough without GDPR request log teams rebuilding history manually; timestamped workflows pay for themselves quickly. The cost shows up in callbacks and credits. Back4app keeps Requester, GDPRRequest, RequestLog, and DeletionProof timestamped and attributable — the baseline GDPR request log teams need when scrutiny arrives. The schema covers Requester (fullName, email, identityCheckStatus), GDPRRequest (requestType, status, dueAt, firstReplyAt), RequestLog (request, action, actor, note, createdAt), and DeletionProof (request, proofType, proofFile, completedAt) with auth and audit-friendly tracking built in. Connect your preferred frontend and start logging SAR work quickly.
Best for:
GDPR Request Log template overview
The best GDPR request log dashboards are boring because the underlying entities are clean — not because someone massaged a spreadsheet at midnight.
The schema behind Requester, GDPRRequest, and RequestLog is shared across hubs and tech pages; switching frameworks should not mean redesigning records.
Core GDPR Request Log Features
Every technology card in this hub uses the same request-log schema with Requester, GDPRRequest, RequestLog, and DeletionProof.
Requester identity tracking
Requester class stores fullName, email, identityCheckStatus, and notes.
SAR case management
GDPRRequest class stores requestType, status, dueAt, firstReplyAt, and repliedAt.
Fulfillment logs
RequestLog class links request, action, actor, note, and createdAt.
Deletion proof records
DeletionProof class links request, proofType, proofFile, and completedAt.
Why Build Your GDPR Data Request Log Backend with Back4app?
Back4app gives you request, log, and proof primitives so your team can focus on handling SAR work instead of wiring storage, auth, and APIs by hand.
- •Request and log records stay connected: GDPRRequest links to Requester, while RequestLog keeps action, actor, and note fields tied to each case.
- •Deletion proof is stored with the case: DeletionProof attaches proofFile, proofType, and completedAt to the GDPRRequest that needs evidence.
- •Reply timing is easy to measure: Use dueAt, firstReplyAt, and repliedAt on GDPRRequest for deadlines, escalations, and late-response checks.
Build and review SAR workflows quickly with one backend contract across all platforms.
Core Benefits
A request-log backend that helps privacy teams keep evidence, timestamps, and replies organized.
Faster SAR triage
Start with Requester and GDPRRequest classes instead of designing request intake from zero.
Clear audit trail
RequestLog preserves action, actor, and note details for every step in the request lifecycle.
Deletion evidence in one place
Attach proofFile and proofType fields to DeletionProof so closure notes and supporting files stay together.
Deadline tracking
Use dueAt, firstReplyAt, and repliedAt to watch time-to-reply on each GDPRRequest.
Consistent request data
Store requestType, status, and case notes without changing the schema every week.
AI bootstrap workflow
Generate backend scaffolding and integration guidance fast with one structured prompt.
Ready to launch your GDPR data request log app?
Let the Back4app AI Agent scaffold your request-log backend and generate SAR logs, deletion proof, and reply timing from one prompt.
Free to start — 50 AI Agent prompts/month, no credit card required
Technical Stack
Everything included in this GDPR request log backend template.
ER Diagram
Entity relationship model for the GDPR request log backend schema.
Schema covering requesters, SAR cases, fulfillment logs, and deletion proof records.
View diagram source
erDiagram
User ||--o{ RequestCase : "owner"
RequestCase ||--o{ RequestItem : "caseRef"
RequestCase ||--o{ FulfillmentLog : "caseRef"
User ||--o{ FulfillmentLog : "handledBy"
User {
String objectId PK
String username
String email
String password
String role
Date createdAt
Date updatedAt
}
RequestCase {
String objectId PK
String requestType
String subjectName
String subjectEmail
String status
Date receivedAt
Date dueAt
String ownerId FK
Date createdAt
Date updatedAt
}
RequestItem {
String objectId PK
String caseRefId FK
String sourceSystem
String dataCategory
String actionType
String proofUrl
Date completedAt
Date createdAt
Date updatedAt
}
FulfillmentLog {
String objectId PK
String caseRefId FK
String handledById FK
String logType
String note
Date loggedAt
Date createdAt
Date updatedAt
}
Integration Flow
Typical runtime flow for login, request intake, fulfillment logs, proof upload, and reply timing.
View diagram source
sequenceDiagram
participant Staff as GDPR Request Coordinator
participant App as GDPR Data Request Log App
participant Back4app as Back4app Cloud
Staff->>App: Sign in
App->>Back4app: POST /login
Back4app-->>App: Session token
Staff->>App: Open request cases
App->>Back4app: GET /classes/RequestCase?order=-receivedAt
Back4app-->>App: RequestCase list
Staff->>App: Add a request item
App->>Back4app: POST /classes/RequestItem
Back4app-->>App: RequestItem objectId
Staff->>App: Record a fulfillment log
App->>Back4app: POST /classes/FulfillmentLog
Back4app-->>App: FulfillmentLog objectId
App->>Back4app: Watch live updates for case status
Back4app-->>App: RequestCase status changedData Dictionary
Full field-level reference for every class in the GDPR request log schema.
| Field | Type | Description | Required |
|---|---|---|---|
| objectId | String | Auto-generated unique identifier | Auto |
| username | String | User login name | |
| String | User email address | ||
| password | String | Hashed password (write-only) | |
| role | String | Access role for request handling | |
| createdAt | Date | Auto-generated creation timestamp | Auto |
| updatedAt | Date | Auto-generated last-update timestamp | Auto |
7 fields in User
Security and Permissions
How ACL and CLP strategy secures requesters, SAR cases, logs, and proof files.
Requester record control
Only the assigned coordinator or authorized handler can update Requester verification notes and case linkage.
SAR case integrity
Use Cloud Code to validate GDPRRequest status changes, especially when closing access or deletion requests.
Proof and log access
Restrict RequestLog and DeletionProof reads to staff who need the audit trail for the case.
Schema (JSON)
Raw JSON schema definition ready to copy into Back4app or use as implementation reference.
{
"classes": [
{
"className": "User",
"fields": {
"objectId": {
"type": "String",
"required": false
},
"username": {
"type": "String",
"required": true
},
"email": {
"type": "String",
"required": true
},
"password": {
"type": "String",
"required": true
},
"role": {
"type": "String",
"required": true
},
"createdAt": {
"type": "Date",
"required": false
},
"updatedAt": {
"type": "Date",
"required": false
}
}
},
{
"className": "RequestCase",
"fields": {
"objectId": {
"type": "String",
"required": false
},
"requestType": {
"type": "String",
"required": true
},
"subjectName": {
"type": "String",
"required": true
},
"subjectEmail": {
"type": "String",
"required": true
},
"status": {
"type": "String",
"required": true
},
"receivedAt": {
"type": "Date",
"required": true
},
"dueAt": {
"type": "Date",
"required": true
},
"owner": {
"type": "Pointer",
"required": true,
"targetClass": "User"
},
"createdAt": {
"type": "Date",
"required": false
},
"updatedAt": {
"type": "Date",
"required": false
}
}
},
{
"className": "RequestItem",
"fields": {
"objectId": {
"type": "String",
"required": false
},
"caseRef": {
"type": "Pointer",
"required": true,
"targetClass": "RequestCase"
},
"sourceSystem": {
"type": "String",
"required": true
},
"dataCategory": {
"type": "String",
"required": true
},
"actionType": {
"type": "String",
"required": true
},
"proofUrl": {
"type": "String",
"required": false
},
"completedAt": {
"type": "Date",
"required": false
},
"createdAt": {
"type": "Date",
"required": false
},
"updatedAt": {
"type": "Date",
"required": false
}
}
},
{
"className": "FulfillmentLog",
"fields": {
"objectId": {
"type": "String",
"required": false
},
"caseRef": {
"type": "Pointer",
"required": true,
"targetClass": "RequestCase"
},
"handledBy": {
"type": "Pointer",
"required": true,
"targetClass": "User"
},
"logType": {
"type": "String",
"required": true
},
"note": {
"type": "String",
"required": true
},
"loggedAt": {
"type": "Date",
"required": true
},
"createdAt": {
"type": "Date",
"required": false
},
"updatedAt": {
"type": "Date",
"required": false
}
}
}
]
}Build with AI Agent
Use the Back4app AI Agent to generate a real GDPR Data Request Log app from this template, including frontend, backend, auth, and request, log, and proof flows.
Create a GDPR Data Request Log app backend on Back4app with this exact schema and behavior. Schema: 1. Requester: fullName (String, required), email (String, required), identityCheckStatus (String, required), notes (String); objectId, createdAt, updatedAt (system). 2. GDPRRequest: requester (Pointer to Requester, required), requestType (String, required), status (String, required), dueAt (Date, required), firstReplyAt (Date), repliedAt (Date), handledBy (Pointer to User); objectId, createdAt, updatedAt (system). 3. RequestLog: request (Pointer to GDPRRequest, required), action (String, required), actor (Pointer to User, required), note (String), createdAt (Date); objectId, createdAt, updatedAt (system). 4. DeletionProof: request (Pointer to GDPRRequest, required), proofType (String, required), proofFile (File, required), completedAt (Date, required), summary (String); objectId, createdAt, updatedAt (system). Security: - Use ACL/CLP and Cloud Code to restrict case edits, log writes, and proof access. Auth: - Sign-up, login, logout. Behavior: - List SAR cases, create request logs, attach deletion proof, and monitor reply timing. Deliver: - Back4app app with schema, ACLs, CLPs; frontend for requesters, SAR cases, logs, proof, and deadline tracking.
Press the button below to open the Agent with this template prompt pre-filled.
This is the base prompt without a technology suffix. You can adapt the generated frontend stack afterward.
API Playground
Try REST and GraphQL endpoints against the GDPR request log schema. Responses use mock data and do not require a Back4app account.
Uses the same schema as this template.
Choose Your Technology
Expand each card to see how to integrate Requester, GDPRRequest, and RequestLog with your chosen stack.
Flutter GDPR Request Log Backend
React GDPR Request Log Backend
React Native GDPR Request Log Backend
Next.js GDPR Request Log Backend
JavaScript GDPR Request Log Backend
Android GDPR Request Log Backend
iOS GDPR Request Log Backend
Vue GDPR Request Log Backend
Angular GDPR Request Log Backend
GraphQL GDPR Request Log Backend
REST API GDPR Request Log Backend
PHP GDPR Request Log Backend
.NET GDPR Request Log Backend
What You Get with Every Technology
Every stack uses the same request-log schema and API contracts.
Unified request data structure
Manage requesters, SAR cases, logs, and proof with one consistent schema.
Deletion proof for compliance workflows
Attach file evidence and completion timestamps to closed deletion requests.
Reply timing for GDPR operations
Track dueAt, firstReplyAt, and repliedAt to spot overdue cases early.
Clear handler assignment
Link each request to a handler so coordinators know who owns the next step.
REST/GraphQL APIs for request teams
Integrate mobile, web, and internal tools through flexible endpoints.
GDPR Request Log Technology Comparison
Compare setup speed, SDK style, and AI support across all supported technologies.
| Framework | Setup Time | GDPR Request Log Benefit | SDK Type | AI Support |
|---|---|---|---|---|
| About 5 min | Single codebase for request log apps on mobile and web. | Typed SDK | Full | |
| Under 5 minutes | Fast web dashboard for SAR queues and reply timing. | Typed SDK | Full | |
| ~3–7 min | Cross-platform mobile app for request handling. | Typed SDK | Full | |
| Rapid (5 min) setup | Server-rendered compliance dashboard for handlers. | Typed SDK | Full | |
| ~3–5 min | Lightweight web integration for request intake. | Typed SDK | Full | |
| About 5 min | Native Android app for field or operations staff. | Typed SDK | Full | |
| Under 5 minutes | Native iOS app for request coordinators. | Typed SDK | Full | |
| ~3–7 min | Reactive web UI for request queues. | Typed SDK | Full | |
| Rapid (5 min) setup | Enterprise web app for case tracking. | Typed SDK | Full | |
| Under 2 min | Flexible GraphQL API for request and log queries. | GraphQL API | Full | |
| Quick (2 min) setup | REST API integration for request intake and proof upload. | REST API | Full | |
| ~3 min | Server-side PHP backend for internal request tools. | REST API | Full | |
| ~3–7 min | .NET backend for compliance dashboards. | Typed SDK | Full |
Setup time reflects expected duration from project bootstrap to first GDPRRequest or RequestLog query using this template schema.
Frequently Asked Questions
Common questions about building a GDPR Data Request Log backend with this template.
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